I. Privacy Policy for the visplay.com Website

Visplay GmbH takes the protection of your personal data very seriously. With the following data protection declaration, we inform you which personal data is collected when you use our visplay.com website and how this data is processed, used and protected by us.

 

1. Scope of application

1.1

The following data protection declaration applies to the use of the visplay.com website. This website is an offer of Visplay GmbH, Charles-Eames-Str. 2, 79576 Weil am Rhein, Germany (hereinafter "Visplay"). Where relevant, Visplay is the controller within the meaning of Article 4 of the EU General Data Protection Regulation ("GDPR").

 

1.2

The protection of your personal data is important to us, especially with regard to the protection of personal rights when processing and using this information. Personal data includes individual details about personal or factual circumstances of an identified or identifiable natural person. This includes, among other things, details such as name, postal address, e-mail address or telephone number as well as usage data such as your IP address. Personal data is collected, processed and used in accordance with the statutory provisions.

 

2. Automated data collection and processing by the browser

2.1

As with any Internet site, our server automatically and temporarily collects and stores the following information in the server log files, which are transmitted by the browser, unless this has been disabled by you:

  • IP address of the requesting computer

  • file request of the client

  • the http response code

  • the amount of data transferred in each case

  • the Internet page from which you are visiting us (referrer URL),

  • date and time of the server request

  • browser type, version and language

  • operating system used by the requesting computer

A personal analysis of the server log files does not take place. The provider cannot assign this data to specific persons at any time. A combination of this data with other data sources is not made.

 

2.2

We use Google Analytics on our site, a web analytics service provided by Google Ireland Ltd, Gordon House, Barrow Street, Dublin 4, Ireland ("Google"). Google Analytics uses "cookies", which are text files placed on your computer, to help the website analyze how users use the site. For example, information on the operating system, the browser, your IP address, the website you previously visited (referrer URL) and the date and time of your visit to our website are collected. The information generated by the cookie about your use of this website is usually transmitted to a Google server in the USA and stored there. In the event that IP anonymization is activated on this website, however, your IP address will be truncated beforehand by Google within member states of the European Union or in other contracting states to the Agreement on the European Economic Area. Only in exceptional cases will the full IP address be transmitted to a Google server in the USA and shortened there. On behalf of the operator of this website, Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity and providing other services relating to website activity and internet usage to the website operator. The IP address transmitted by your browser as part of Google Analytics will not be merged with other data from Google.

You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this website. You can also prevent the collection of data generated by the cookie and related to your use of the website (including your IP address) to Google and the processing of this data by Google by downloading and installing the browser plug-in available at the following link: http://tools.google.com/dlpage/gaoptout?hl=de We use Google Analytics to analyze and regularly improve the use of our website. The statistics obtained allow us to improve our offer and make it more interesting for you as a user. If we ask you for consent, the legal basis for the processing is Art. 6 para. 1 lit. a GDPR. Otherwise, the legal basis for the use of Google Analytics is Art. 6 para. 1 p. 1 lit. f GDPR.

Third-party provider information: Google Dublin, Google Ireland Ltd, Gordon House, Barrow Street, Dublin 4, Ireland; User conditions , Privacy policy

 

2.3

Vimeo: This website uses plugins of the video portal Vimeo of Vimeo Inc, 555 West 18th Street, New York, New York 10011, USA ("Vimeo").

We use Vimeo in the so-called "do-not-track mode". According to Vimeo, this mode has the effect of preventing the player from tracking all the data in the playback session. According to Vimeo, this has the same effect as enabling a Do-Not-Track header in the browser: https://vimeo.zendesk.com/hc/de/articles/360001494447-Verwendung-von-Player-Parametern .

Vimeo is used in the interest of an appealing presentation of our online offers. This represents a legitimate interest within the meaning of Art. 6 (1) lit. f GDPR.

Information of the third-party provider: Vimeo Inc, 555 West 18th Street, New York, New York 10011, USA; Privacy Policy .

 

2.4

Roomle 3D Configuration Service: For our users we provide a 3D configurator to enable an even better product experience. This is a service provided by Roomle GmbH, Peter-Behrens-Platz 2, 4020 Linz. Roomle only has access to the configuration data generated by users in a session, but does not have access to any personal or other user data of visitors to our website.

Roomle uses Google Analytics, a web analytics service provided by Google Inc, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA. This service uses so-called "cookies" (see above). The information generated by cookies about your use of this website is usually transmitted to a Google server and stored there.

On Roomle's behalf, Google uses this information to evaluate your use of the Roomle Configurator, to compile reports on activities with the Configurator and to provide other services related to the use of the Configurator to Roomle. The IP address transmitted by your browser as part of Google Analytics is not merged with other data from Google.

The storage of cookies required by Google Analytics can be prevented by a corresponding setting of your browser software; however, this may mean that you may not be able to use all functions of the Rubens Configurator to their full extent. You can prevent the collection of the data generated by the cookie and related to your use of the configurator (including your IP address) as well as their transmission and processing by Google by downloading and installing the browser plugin available under the following link: http://tools.google.com/dlpage/gaoptout?hl=de.

Information of the third-party provider:privacy statement

 

2.5

Plausible: We use "Plausible Analytics" to analyze the usage behavior of our website in order to continuously optimize its content and technology. Plausible is a trademark of Plausible Insights OÜ, Västriku tn 2, 50403, Tartu, Estonia, Registration number 14709274, hereinafter referred to as "Plausible". Plausible Analytics is fully compliant with the GDPR.

Plausible takes a particularly privacy-friendly approach to analyzing your visit. For this purpose, Plausible collects the following information, among others: Date and time of your visit, title and URL of the pages visited, incoming links, the country you are in and the user agent of your browser software. Plausible does not use or store "cookies" on your terminal device. All personal data (e.g. your IP address) is stored completely anonymously in the form of a so-called hash. A hash is an encryption of data that is not reversible, i.e. cannot be "decrypted". In this way, we can analyze your visit without storing personal data in a form that would be readable by us, plausible or third parties.

You can find more information on data protection at Plausible at https://plausible.io/data-policy

The legal basis for the processing is Art. 6 para. 1 lit. f) GDPR.

 

2.6

Usercentrics: This website uses the cookie consent technology of Usercentrics to obtain your consent to the storage of certain cookies on your terminal device and to document this in accordance with data protection law. The provider of this technology is Usercentrics GmbH, Rosental 4, 80331 Munich, Germany, website: https://usercentrics.com/de/ (hereinafter "Usercentrics").

When you enter our website, the following personal data is transferred to Usercentrics:

  • Your consent(s) or the revocation of your consent(s)

  • Your IP address

  • Information about your browser

  • Information about your terminal device

  • Time of your visit to the website

Furthermore, Usercentrics stores a cookie in your browser in order to be able to assign the consent given to you or its revocation. The data collected in this way is stored until you request us to delete it, delete the Usercentrics cookie yourself or the purpose for storing the data no longer applies. Mandatory legal storage obligations remain unaffected.

Usercentrics is used to obtain the legally required consent for the use of cookies. The legal basis for this is Art. 6 para. 1 p. 1 lit. c GDPR.

We have concluded an order processing contract with Usercentrics. This is a contract required by data protection law, which ensures that Usercentrics only processes the personal data of our website visitors in accordance with our instructions and in compliance with the GDPR.

 

2.7

Cloudflare: We use the Content Delivery Network (CDN) of Cloudflare Germany GmbH, Rosental 7, c/o Mindspace, 80331 Munich Germany (Cloudflare) to increase the security and delivery speed of our website. This corresponds to our legitimate interest (Art. 6 para. 1 lit. f GDPR). A CDN is a network of [globally] distributed servers that is able to deliver optimized content to the website user. For this purpose, personal data may be processed in server log files by Cloudflare. Please compare the explanations under "Hosting".

Cloudflare is the recipient of your personal data and acts as a processor for us. This corresponds to our legitimate interest within the meaning of Art. 6 (1) p. 1 lit. f GDPR not to operate a content delivery network ourselves.

You have the right to object to the processing. Whether the objection is successful is to be determined in the context of a balancing of interests.

The processing of the data provided under this section is not required by law or contract. The functionality of the website is not guaranteed without the processing.

Your personal data will be stored by Cloudflare for as long as necessary for the purposes described.

For more information on objection and removal options vis-à-vis Cloudflare, please visit: Cloudflare DPA

Cloudflare has implemented compliance measures for international data transfers. These apply to all global activities where Cloudflare processes personal data of individuals in the EU. These measures are based on the EU Standard Contractual Clauses (SCCs). For more information, please visit: https://www.cloudflare.com/cloudflare_customer_SCCs-German.pdf

2.8

Hubspot: We use the Hubspot marketing platform to manage our online marketing activities. The provider is HubSpot, Inc; 25 First Street, Cambridge, MA 02141; USA (hereinafter ‘Hubspot’). Hubspot processes personal data on our behalf for the purpose of website analysis, to send and evaluate the reach of our newsletters and the processing of form inputs (for example, contact form). For this purpose, we transfer information to Hubspot about the use of this website, usage behaviour and, among other things, information such as browser type / version, operating system, referrer URL (the previously visited page), host name of the accessing computer and time of server request. This data is used to ensure that our website is designed to meet the needs of our customers and is continuously optimised, to measure the success of marketing measures and to create statistical evaluations. For the purpose of sending newsletters, we transfer your e-mail address and, if necessary, other data required for the provision of the newsletter to Hubspot.

We embed so-called tracking pixels into our newsletters to analyse reader behaviour of the subscribers. Among other things, we record how many recipients have opened the newsletter, how often readers have clicked on certain links in the newsletter and whether readers have carried out predefined actions after clicking on a link. We use this data to create statistical evaluations of the success or failure of our marketing campaigns, optimise the newsletter mailing and tailor the content of future newsletters to your interests. The collected data is deleted after a statistical evaluation. If you do not agree with the analysis of your reading behaviour, you must unsubscribe from the newsletter. You can unsubscribe at any time, for example via a link at the end of each newsletter, via an unsubscribe form on our website or by e-mail to the e-mail address stated above.

The legal basis for data processing by Hubspot is our legitimate interest in a demand-driven website and the use of a user-friendly and secure newsletter system in accordance with Art. 6 (1)(f) GDPR.

The personal data collected may be stored on servers in the USA. The data transfer to Hubspot is legitimised according to Art. 46 (2)(c) GDPR based on the EU Standard Contractual Clauses. A copy of the Standard Contractual Clauses can be viewed at: https://eur-lex.europa.eu/legal-content/EN/TXT/PDF/?uri=CELEX:32010D0087&from=en.

For more information on how Hubspot handles your personal data, please refer to the privacy policy at: https://legal.hubspot.com/de/privacy-policy.

 

3. Collection and processing of voluntarily provided data

3.1

If you provide us with personal data by e-mail, via the contact form on our website or live chat, this is generally done on a voluntary basis. This data is used to process the contractual relationship, to process your inquiries, your orders, for our own market or opinion research and for our own advertising by mail. Your data will only be used for our own advertising by e-mail if you have given us permission to do so. We delete the data accruing in this context after the storage is no longer necessary or restrict the processing if there are legal retention obligations. The legal basis is Art. 6 para. 1 lit. b) GDPR or Art. 6 para. 1 lit. f) GDPR.

We use an external service provider on our website to manage contact requests (such as E-mail, contact form, live chat). The provider is HubSpot, Inc.; 25 First Street, Cambridge, MA 02141; USA.

 

3.2

If you wish to subscribe to our newsletter, we require your valid email address, your country of origin and that you give us the following consent (legal basis Art. 6 para. 1 p. 1 lit a GDPR):

"I consent to Visplay GmbH processing and using the data I have entered in order to inform me about Visplay GmbH products as well as current promotions and events of the company by means of an e-mail newsletter. I also consent to Visplay GmbH transmitting my e-mail address to selected social networks (Facebook, Instagram, LinkedIn, Twitter, Pinterest and Google AdWords) in order to display personalized advertising to me. I can revoke this consent at any time by sending a written message to Visplay GmbH, Charles-Eames-Str. 2, 79576 Weil am Rhein, Germany, or by sending an e-mail to [email protected]. In this case, the data entered by me will be deleted and will no longer be used for the newsletter mailing. " For the purpose of personalized advertising in social networks based on your consent pursuant to section 3.4, we work with Facebook, Instagram, LinkedIn, Twitter, Pinterest and Google AdWords. These receive your email address with your consent. If we place advertisements in the respective medium, these will be displayed to you. We have no influence on the further processing at the social networks. For more details, please refer to the privacy policy of the respective provider.

The legal basis of the processing is Art. 6 para. 1 lit. a GDPR.

 

Information of the third-party providers:

 

Facebook:

Meta Platforms Ireland Ltd, 4 Grand Canal Square, Dublin 2, Ireland; privacy policy; https://www.facebook.com/privacy/explanation

Google Ad Words: Google Ireland Ltd, Gordon House, Barrow Street, Dublin 4, Ireland, 1001; privacy policy: https://policies.google.com/privacy?hl=de&gl=de

Instagram: Meta Platforms Ireland Ltd, 4 Grand Canal Square, Dublin 2, Ireland; Privacy Policy; https://de-de.facebook.com/help/instagram/519522125107875 LinkedIn:

LinkedIn:Ireland Unlimited Company Wilton Place, Dublin 2 Ireland; privacy policy; https://www.linkedin.com/legal/privacy-policy?_l=de_DE

 

Pinterest:

Pinterest Inc, 651 Brannan Street, San Francisco, CA 94103, USA; Privacy Policy; https://policy.pinterest.com/de/privacy-policy  3.5 Personal data that you provide to us via our website, when ordering in our online store, via our sales staff or enter in your Preference Center on visplay.com, we store in an individual customer profile in our CRM system. The legal basis is our "legitimate interest" according to Art. 6 para. 1 lit. f GDPR to stay in contact with you and to provide you with relevant offers and content based on your previous purchases and interests. Depending on your consent to newsletter tracking and cookie settings, we may also link further information about your usage behavior on our website or our newsletter to your customer profile (legal basis Art. 6 para. 1 a GDPR).

By linking this data, we can better understand your personal interests and thus send you interest-based mailings, invitations to interesting events and address you in a targeted manner through our sales department. We will only contact you by telephone or by individualized newsletter if you have given us your consent to do so. In addition, we use this data for our own market research and to improve our products and offers.

For the provision of the CRM, we use Dynamic Business Central from Microsoft: https://dynamics.microsoft.com/de-de/business-central/overview/  . The CRM is a service of Microsoft Corporation, One Microsoft Way, Redmond, Washington 98052, USA and its affiliates (hereinafter collectively "Microsoft"). In order to provide this service to you, Microsoft acts as a processor for us under Article 28 of the GDPR. You can find the data privacy statement here: privacy GDPRGDPR.

 

4. Transmission to third parties

4.1

Insofar as you have provided us with personal data, this will not be passed on to third parties as a matter of principle. A transfer will only take place:

  • in the context of a consent given by you

  • within the scope of processing your inquiries, your orders and the use of our services to commissioned subcontractors, who receive the necessary data only for the execution of this order and use it for the intended purpose.

  • within the framework of commissioned data processing in accordance with the statutory provisions to service providers bound by instructions

  • within the framework of the fulfillment of legal obligations to bodies entitled to receive information.

 

5. Cookies

5.1

In order to gain information about what you like and to be able to optimally adapt our offer to your individual needs, we use so-called cookies on the visplay.com website. Cookies are small text files that are stored on your computer or mobile device and retrieved from it when you access it later. The information stored in the cookie is sent back to the website that generated it (first party cookie) or to a deployed service of an external provider (third party cookie) when the website is subsequently accessed with the same end device. The first party cookies we use are necessary for the provision of the website content so that you can use the services on our website. Third party cookies are additional cookies that are used for marketing purposes or to optimize performance. These are only set with your consent. For more information, please refer to the information above in sections 2 and 3 for the respective tools.

5.2

Cookies do not harm your computer or mobile device and do not contain viruses. If you generally do not wish to have cookies stored on your computer, regardless of your consent in accordance with section 5.1, we ask you to change the settings of your browser so that either the storage of cookies is not possible or you must give your express consent beforehand. Please note that you may need to make this change to the settings on each browser you use to access this website, and that you may not be able to use all the features of this website without the use of cookies.

 

II. Privacy policy for social networks

6.1 Instagram

In the following, we would like to inform you about the collection, processing and use of your data via the Instagram profile of Visplay (https://www.instagram.com/visplayofficial/).

The Instagram profile is provided by Meta Platforms Ireland Ltd, 4 Grand Canal Square, Dublin 2, Ireland, a subsidiary of Facebook, Inc. (hereinafter "Facebook").

Facebook is generally responsible for the collection and processing of personal user data on Instagram. Please note that Facebook may collect and process certain data even if you do not have your own Instagram user account. You can find more information about data processing by Facebook in their Privacy policy.

As the operator of the Instagram profile, only the public information of your profile is visible to us. The scope of this information depends on your personal settings in the Instagram profile. Insofar as you contact us on a voluntary basis via the fan page (for example, via the comment function), personal data may be processed by us for exchange and communication.

It is conceivable that some of the information collected may also be processed outside the European Union by Meta Platforms Inc. based in the USA.

We do not share any personal data ourselves. The personal data is processed by us on the basis of legal grounds, as we have an overriding legitimate interest in interacting with you and enabling an orderly exchange of the Fanpage community (Art. 6 para. 1 lit. f GDPR). In this context, we would like to point out that your posts in the publicly accessible areas can be viewed by users of Facebook as well as by third parties and that we have no influence on how they use the visible information.

Users of Instagram can influence the extent to which their user information is used under the settings advertising preferences influence the extent to which their user behavior may be recorded when visiting our Instagram page. Further options are offered by the Facebook and Instagram settings or the Right to object form . The processing of information by means of the cookie used by Facebook can be prevented by not allowing cookies from third-party providers or Facebook in your browser settings.

 

6.2 YouTube

In the following, we would like to inform you about the collection, processing and use of your data via the YouTube account of Visplay (https://www.youtube.com/channel/UC3KmYf1QA8wvNgDDOfg2Njg).

The YouTube account is provided by YouTube, LLC, 901 Cherry Ave, San Bruno, CA 94066, USA. YouTube, LLC ("YouTube"), a subsidiary of Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA (hereinafter "Google").

YouTube is generally responsible for the collection and processing of personal user data on YouTube. Please note that YouTube may collect and process certain data even if you do not have your own YouTube account. For more information on data processing by YouTube, please refer to their Privacy policy .

As the operator of the YouTube account, only the public information of your profile is visible to us. The scope of this information depends on your personal settings in the YouTube profile or Google account. Insofar as you contact us on a voluntary basis via YouTube (for example, via the comment function), personal data may be processed by us for exchange and communication.

It is conceivable that some of the information collected may also be processed outside the European Union by YouTube and Google, which is based in the USA.

We ourselves do not share any personal data. The personal data is processed by us on the basis of legal grounds, as we have an overriding legitimate interest in interacting with you and enabling an orderly exchange of the YouTube community (Art. 6 para. 1 lit. f GDPR). In this context, we would like to point out that your posts in the publicly accessible areas can be viewed by users of YouTube as well as by third parties and we have no influence on how they use the visible information.

YouTube users can influence the extent to which their user behavior may be recorded in their settings. You can object to the use for advertising purposes here: https://adssettings.google.com/authenticated .

The processing of information by means of the cookies used by YouTube and Google can also be prevented by not allowing cookies from third-party providers or those from YouTube and Google in your own browser settings.

 

6.3 Pinterest

In the following, we would like to inform you about the collection, processing and use of your data via the Pinterest account of Visplay ( https://www.pinterest.de/visplayofficial/ ).

The Pinterest account is provided by Pinterest Inc, 651 Brannan Street, San Francisco, CA 94103, USA ("Pinterest").

Pinterest is generally responsible for the collection and processing of personal user data on Pinterest. Please note that Pinterest may collect and process certain data even if you do not have your own Pinterest account. For more information on data processing by Pinterest, please refer to its Privacy policy .

As the operator of the Pinterest account, only the public information of your profile is visible to us. The scope of this information depends on your personal settings in the Pinterest profile. Insofar as you contact us on a voluntary basis via the Pinterest page (for example, via the comment function), personal data may be processed by us for exchange and communication.

It is conceivable that some of the information collected may also be processed outside the European Union by Pinterest Inc. based in the USA. If Pinterest transfers personal data from the EEA to a country that does not have adequate safeguards, Pinterest will take appropriate measures to protect your data (e.g., through standard contractual clauses).

We do not share any personal data ourselves. The personal data is processed by us on the basis of legal grounds, as we have an overriding legitimate interest in interacting with you and enabling an orderly exchange of the Pinterest community (Art. 6 para. 1 lit. f GDPR). In this context, we would like to point out that your posts in the publicly accessible areas can be viewed by Pinterest users as well as by third parties and that we have no influence on how they use the visible information.

Pinterest users can influence the extent to which their user behavior may be recorded in their settings. You can find more information at https://policy.pinterest.com/en/cookies .

The processing of information by means of the cookie used by Pinterest can also be prevented by not allowing cookies from third-party providers or those from Pinterest in your own browser settings.

 

6.4 LinkedIn

In the following, we would like to inform you about the collection, processing and use of your data via the LinkedIn account of Visplay ( https://www.linkedin.com/company/visplay ).

The LinkedIn profile is provided by LinkedIn Ireland Unlimited Company Wilton Place, Dublin 2, Ireland a subsidiary of LinkedIn Inc, U.S.A. (hereinafter "LinkedIn").

LinkedIn is generally responsible for the collection and processing of personal user data on LinkedIn. Please note that LinkedIn may collect and process certain data even if you do not have your own LinkedIn account. You can find more information about data processing by LinkedIn in their Privacy policy .

As the operator of the LinkedIn profile, only the public information of your profile is visible to us. The scope of this information depends on your personal settings in the LinkedIn profile. Insofar as you contact us on a voluntary basis via the fan page (for example, via the comment function), personal data may be processed by us for exchange and communication.

It is conceivable that some of the information collected may also be processed outside the European Union by LinkedIn, Inc based in the USA. All LinkedIn companies have adopted the standard contractual clauses to ensure that the data traffic to the USA and Singapore necessary for the development, implementation and maintenance of the services takes place in a lawful manner.

We do not share any personal data ourselves. The personal data is processed by us on the basis of legal grounds, as we have an overriding legitimate interest in interacting with you (Art. 6 para. 1 lit. f GDPR). In this context, we would like to point out that your posts in the publicly accessible areas can be viewed by users of LinkedIn as well as by third parties and that we have no influence on how they use the visible information.

LinkedIn users can influence the extent to which their user behavior may be recorded in their settings. You can find more information at https://www.linkedin.com/psettings/.

The processing of information by means of the cookie used by LinkedIn can also be prevented by not allowing cookies from third-party providers or those from LinkedIn in your own browser settings.

 

III. Data protection information for online meetings, telephone conferences and webinars via "Microsoft Teams"

We would like to inform you below about the processing of personal data in connection with the use of "Microsoft Teams" by Visplay GmbH.

 

1. purpose of processing
We use the tool "Microsoft Teams" to conduct telephone conferences, online meetings, video conferences and/or webinars (hereinafter: "online meetings").

 

2. data controller
The data controller for data processing directly related to the conduct of "Online Meetings" is Visplay GmbH, Charles-Eames-Str. 2, 79576 Weil am Rhein, Germany (hereinafter: "Visplay").

"Microsoft Teams" is a service of Microsoft Corporation, One Microsoft Way, Redmond, Washington 98052, USA and its affiliates (hereinafter collectively "Microsoft"). In order to provide this service to you, Microsoft acts as a processor for us under Article 28 of the GDPR.

Please note that this privacy notice only informs you about the processing of your personal data by Visplay when you participate in online meetings together with us. You can find more information about Microsoft's processing of your personal data at https://docs.microsoft.com/de-de/microsoftteams/teams-privacy as well as the Microsoft Online Services Terms of Use website.

Note: If you access the "Microsoft Teams" website, Microsoft is responsible for data processing. However, accessing the "Microsoft Teams" website is only necessary to download the software for using "Microsoft Teams".

If you do not want to or cannot use the "Microsoft Teams" app, you can also use "Microsoft Teams" via your browser. The service will then also be provided via the "Microsoft Teams" website to that extent.

 3. What data is processed?

When you use "Microsoft Teams", we automatically process certain information that is transmitted to us by you. The scope of the processed data also depends on the data you provide before or during participation in an "online meeting".

 

The following personal data are subject to processing:

  • IP address of the requesting end device

  • User details: e.g. display name, business contact details such as e-mail address, profile picture (optional), preferred language

  • Meeting metadata: e.g. date, time, meeting ID, phone numbers, location

  • Text, audio and video data: you may have the opportunity to use the chat function in an "online meeting". To this extent, the text entries you make are processed in order to display them in the "online meeting". In order to enable the display of video and the playback of audio, the data from the microphone of your terminal device and from any video camera of the terminal device will be processed accordingly for the duration of the meeting. You can turn off or mute the camera or microphone yourself at any time via the "Microsoft Teams" applications.

 

4. scope of processing

We use "Microsoft Teams" to conduct "online meetings". If we want to record "online meetings", we will transparently inform you in advance and - if necessary - ask for consent.

 

If it is necessary for the purposes of logging the results of an online meeting, we will log the chat content. However, this will generally not be the case.

 

Automated decision-making within the meaning of Art. 22 GDPR ("profiling") is not used.

 

5. legal basis of data processing

Insofar as personal data of employees of Visplay GmbH are processed in the context of employment, Section 26 (1) BDSG is the legal basis of data processing. If, in connection with the use of "Microsoft Teams", personal data is not required for the establishment, implementation or termination of the employment relationship, but is nevertheless an elementary component in the use of "Microsoft Teams", Article 6 (1) (f) GDPR is the legal basis for data processing. In these cases, our interest is in the effective implementation of "online meetings".

 

For the rest, the legal basis for data processing when conducting "online meetings" is Art. 6 (1) lit. b) GDPR, insofar as the meetings are conducted in the context of contractual relationships.

 

Should no contractual relationship exist, the legal basis is Art. 6 para. 1 lit. f) GDPR. Here, too, our interest is in the effective implementation of "online meetings".

 

6. recipients / passing on of data

Insofar as you have provided us with personal data, this will not be passed on to third parties as a matter of principle. Data will only be passed on

  • in the context of a consent given by you

  • in the context of a legitimate interest, if the data disclosed during a meeting is intended for disclosure. Please note that content from "online meetings", as with face-to-face meetings, is often used precisely to share information with customers, prospects or third parties;

  • within the framework of commissioned data processing in accordance with the statutory provisions to Microsoft as a service provider bound by instructions;

  • in the context of a legitimate interest within our group of companies for internal administrative purposes, including joint customer support, as necessary;

  • within the scope of processing your requests to commissioned subcontractors, who receive the necessary data only for the execution of this order and use it for the intended purpose;

  • in the context of the fulfillment of legal obligations to bodies entitled to receive information.

 

7. data processing outside the European Union Data

Processing outside the European Union (EU) does not take place as a matter of principle, as we have restricted our storage location to data centers in the European Union.

Processing by Microsoft also regularly takes place within member states of the European Union or in other contracting states to the Agreement on the European Economic Area. If personal data is transferred to the USA as part of commissioned processing, we have agreed standard contractual clauses with Microsoft.

 

8. right to object

You have the right to object at any time on grounds relating to your particular situation to the processing of personal data relating to you which is carried out, inter alia, on the basis of Article 6(1)(e) or (f) GDPR, in accordance with Article 21 GDPR. We will stop processing your personal data unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or if the processing serves the purpose of asserting, exercising or defending legal claims.

 

9. deletion of data

We delete personal data in principle when there is no need for further storage. A requirement may exist in particular if the data is still needed to fulfill contractual services, to check and grant or defend warranty and, if applicable, guarantee claims. In the case of statutory retention obligations, deletion will only be considered after expiry of the respective retention obligation.

 

IV. Your rights

1.
At any time and without giving reasons, you will receive information free of charge about the data we have stored about you, as well as about its origin, recipients or categories of recipients to whom this data is disclosed, as well as about the purpose of storage.

2.
In addition, you have the right to correct, block and delete your personal data in accordance with the statutory provisions. If you have given your consent to the use of data, you may revoke this consent at any time and without giving reasons. If the processing of your data is based on legitimate interests pursuant to Art. 6 (1) (f) GDPR, you have the right to object pursuant to Art. 21 GDPR. You also have the right to data portability. You also have the right to complain to a data protection supervisory authority about the processing of your personal data by us.

3.
Please send your information requests, requests for information, objections to data processing as well as other requests to Visplay GmbH, Charles-Eames-Str. 2, 79576 Weil am Rhein, Germany or to the e-mail address [email protected].

4.
For all questions in connection with data protection, you can also contact our data protection officer, Mr. Simon Brandmeier, who can be reached at [email protected] contact.

 

 Status: August 28, 2023